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Constitution for IEEE Student Branch

Section 1. Name and Purpose

  • Sec. 1.1 This organization shall be known as the IEEE Student Branch, Institute of Engineering and Technology, Lucknow. 
  • Sec. 1.2 The purpose shall be the dissemination of knowledge of the theory and. practice of all aspects of electrical' engineering, electronics, computer science and information technology branches of engineering or the related arts and sciences, as well as the furtherance of the professional development of the Students. 
  • Sec.1.3 The organization and operation of the Branch shall be in accordance with the Constitution and Bylaws of the IEEE. 

Section 2. Membership 

  • Sec.2.1 Membership shall be limited to undergraduate and graduate students of Institute of Engineering And Technology, Lucknow. 
  • Sec. 2.2 The membership shall consist of Student members of the IEEE. 

Section 3. Dues

  • Sec. 3.1 The Executive Committee of the Branch shall. have the power to levy special assessments upon endorsement by a two-thirds vote of the membership of the Branch. 
  • Sec. 3.2 Nonpayment of transnational dues will automatically result in suspension of membership in IEEE and in the local Branch. Nonpayment of local dues may.result in suspension of membership in the local Branch, but will not result in suspension of membership in IEEE. 
  • Sec. 3.3 The local. dues per semester for members are payable at the beginning of the semester. 

Section 4. Officers 

  • Sec 4.1 The ex-officio Director of the Institute will be the patron of the IEEE Student Branch. 
  • Sec. 4.2 The officers of the Branch shall be a Chairperson, a Vice-Chairperson, a Treasurer, and a Branch Secretary, and a Joint Secretary. 
  • Sec. 4.3 To be eligible for office, a candidate must be enrolled as a Student member of the IEEE and a member in good standing in the local Branch. 
  • Sec. 4.4 The term of office shall ordinarily be one year. 
  • Sec. 4.5 Election of officers for the following year shall be held not later than the last meeting of each year. 

Section 5. Executive Committee 

  • Sec. 5.1 The management of the affairs of the branch shall be in the hands of the Executive Committee, consisting of the duly elected officers of the Branch and the Counselor appointed by the IEEE. The Chairperson of the Branch shall be Chairperson of the Executive Committee. 
  • Sec. 5.2 The Executive Committee shall be the governing body of the Branch and shall transact all business it deems advisable, including the filling of vacancies in offices, authorization of expenditures, etc. . 

Section 6. Duties of Officers 

  • Sec. 6.1 The Chairperson shall preside at all meetings of the Branch. He/she shall appoint all committees, subject to the approval of the Executive Committee, and shall assume all other executive duties not otherwise delegated. 
    1. Hold regular meetings of the Branch Executive Committee and serve as Chair. 
    2. Appoint Program, Publicity and Membership committee Chairs promptly. 
    3. Prepare the necessary reports for IEEE Student Services: 
    - Annual Plan - 1 November 
    - Annual Report - 1 May 
    - As elections are held, new officers should be reported online 
    4. Arrange for the election of new Officers annually. 
    5. Ensure smooth transition of information and materials to newly elected Officers and arrange an orderly transfer of Branch records. 
    6. Work with and coordinate some activities with Section and Region Officers. 
    7. Communicate frequently with other Branch Officers, particularly during the summer months when you are not at school. 
  • Sec. 6.2 The Vice-Chairperson shall perform all functions of the Chairperson in the latter's absence or at his/her request. 
    1. Chair the Program and Membership Committees. 
    2. Organize field trips or special events beyond regular program efforts. 
    3. Arrange for refreshments at Branch meetings. 
    4. Assist the Chair in following up on assigned committee responsibilities. 
    5. Perform all functions of Chair in the latter's absence or upon request. 
  • Sec. 6.3 ~ The Branch Secretary shall keep a record of all activities of the Branch and shall report it to IEEE Headquarters, together with any special reports required by IEEE Headquarters, within a reasonable time after each meeting. The secretary shall carry on all other communications necessary to the activities of the Branch. The secretary shall keep a record of the names of members in attendance at the meetings. 
    1. Report new officers online as elections are held. 
    2. Keep detailed records of each Branch meeting. 
    3. Maintain the Branch membership roster and committee assignments on the Branch web site. 
    4. Be responsible for all Branch correspondence. 
    5. Post a calendar of events. 
    6. Assist the Chair to ensure that Branch activities are conducted under the provisions of the current Branch Constitution and Bylaws. 
    7. Arrange for an orderly transfer of all Branch records to the incoming Secretary. 
  • Sec. 6.4 The Joint Secretary shall perform all the functions in the latter's absence or at his/her request. 
  • Sec. 6.5 The Treasurer shall receive all money and pay all debts of the Branch authorized by the Executive Committee, and shall keep an exact account of all receipts and expenditures. The Treasurer shall consult the Counselor and the chairperson before taking any financial decisions. 
    1. Maintain the appropriate Branch accounts. Your bank account should be an interest bearing requiring two signatures, the faculty counselor should always be one of those signatures. 
    2. Prepare an annual budget for inclusion in the Annual Plan of Activities report. 
    3. Prepare the final Financial Statement for inclusion in the Annual Report of Activities. 
    4. Oversee all fundraising efforts. 
    5. Arrange for an orderly transfer of all Branch financial records to the incoming Treasurer. 
  • Sec. 6.6 A complete annual report shall be submitted by the Chairperson and the Treasurer at the last regular meeting of the year, and shall be forwarded by the Branch Secretary to the IEEE Manager of Student Services, upon certification by the Counselor. 
  • Sec 6.7 The Branch Counselor is a University or College faculty member, active in the IEEE, who serves as an advisor to the Branch and its student Officers. As the Officers usually change annually, and sometime more often (e.g., coop schools), the Counselor lends a sense of continuity to Branch affairs. As such, the Branch Counselor is a key individual whose participation is vital to the success of a Branch. 
    1. Ensure that information from IEEE Headquarters is transmitted to the student Officers. 
    2. Attend Executive Committee meetings and assist Branch Committees. 
    3. Participate in Regional Activities Committee meetings. 
    4. Consult with the Section SAC Chair, Regional SAC Chair or Region Director about Branch activities or problems. 
    5. Promote online student application and renewal. 
    6. Foster good relations with the local Section and encourage students to establish regular liaison with the Section SAC Chair. 
    7. Promote student awareness of awards, contests and benefits of membership. 
    8. Establish industrial contacts for Branch programs and activities. 
    9. Interest other faculty members in the activities of the Branch. 

Section 7. Standing Committees 

  • Sec. 7.1 The following Standing Committees or their equivalent shall be appointed by the Chairperson: 
    a) Program Committee 
    b) Publicity Committee 
    c) Membership Committee . 
  • Sec. 7.2 The Program Committee shall prepare the programs for all meetings and shall be responsible for all arrangements for these meetings. 
  • Sec. 7.3 Publicity Committee shall be responsible for proper advisement of each meeting. 
  • Sec. 7.4 I The Membership Committee shall bring the advantages of membership in the Branch, and in the IEEE, to the attention of all potential Student members. 
  • Sec. 7.5 There shall be a; head to each committee, who shall have the power to nominate his/her team members from the members of the student branch, after consulting the chairperson. 
  • Sec. 7.6 In addition to the above standing committees, the Chairperson may appoint other committees, which he may deem necessary. 

Section 8. Meetings 

  • Sec. 8.1 The Branch shall hold regular and special meetings at such places and time as designated by the Executive Committee, with a minimum of three meetings a year, or whenever necessary. 
  • Sec 8.2 The heads .,of the Standing Committee would be required to be present in every meeting or when informed by the Chairperson. 

Section 9. Amendments 

  • Sec. 9.1 The Branch is empowered to adopt Bylaws, which are consistent with this Constitution. 
  • Sec. 9.2 The Constitution may be amended by a two-thirds of the members of the Branch present and voting, provided the amendment shall have been proposed at Ieast one duly publicized meeting previous to the time of voting. Such amendments become effective only upon the approval of the Executive Committee of the IEEE.